Job Description
About your role
Are you an innovative professional with a passion for digital information lifecycle management? Join our forward-thinking and development-minded team at Orion! We are seeking a dynamic Solution Expert to support our digital information lifecycle management initiatives, focusing on document and records management, long-term preservation, and digital archiving.
As a key member of our Document Management & Archive team, you will help create and execute information lifecycle management processes. Your role will involve mastering our archiving solutions, leveraging in-depth knowledge of document management processes and systems, and providing exceptional support to key users across the organization.
We are looking for a candidate who possesses expertise in document management, archiving and metadata management, and can harness the power of AI to drive innovation in information lifecycle management and digital archiving. You will work as a technical and process expert in document lifecycle management, provide also second-level technical support, and collaborate seamlessly with other team members and vendor support teams.
If you are ready to make a significant impact and shape the future of digital information lifecycle management at Orion, we invite you to apply and become a vital part of our team!
Your key responsibilities
- Contribute to the implementation and configuration of the document management system and associated processes and practices.
- Contribute to digital information lifecycle management processes and practices at Orion group level, including long-term preservation and accessibility practices for digital records.
- Provide expertise for managing the entire lifecycle of records/documents, from creation and active use to archiving and eventual disposal.
- Develop and implement digital archiving policies, procedures and governing documents in compliance with industry standards and regulations.
- Manage and maintain digital archives, ensuring proper organization, storage, and retrieval of digital records.
- Support operations in e-archive, archives, and information management, advise and train key stakeholders in archive issues with the document management system.
- Work with classification structures, archive deliveries, organization, inventory, disposal, and staff training.
- Conduct regular audits and quality checks on digital archives.
- Act as an Application Manager for the eArchive. Provide backup support for the document management system, including troubleshooting and resolving issues.
- Collaborate with IT and other departments to ensure seamless integration and functionality of the systems.
This is a full-time position located either in Espoo or Turku, and we also support hybrid working model. This position reports to Service Manager & Team Lead, Document Management & Archive.
What we offer
At Orion, your work creates true impact and well-being for our customers, patients and society at large. Our culture of friendliness, respect, mutual appreciation and diversity creates a safe working environment where you can strive for excellence. We offer a wealth of career paths and development opportunities that support the development of innovative solutions and improving the quality of life.
Please visit our website to find further information about our values and Orion as an employer https://www.orion.fi/en/careers/orion-as-an-employer/.
Our expectations
To succeed in this position, we expect you to have the following:
- Relevant degree in e.g. Information Science, Library Science, or a related field.
- Experience in managing the digital information life cycle and converting processes to born-digital formats.
- Technical knowledge with experience in digital archiving and document management.
- Knowledge of digital archiving standards and best practices (e.g. OAIS), metadata XML and packaging standards.
- Familiarity with document management systems and records/documents lifecycle management.
- Proficiency in specific software such as:
- Document Management Systems: OpenText xECM, SharePoint, Documentum
- Digital Archiving Tools: OpenText InfoArchive
- Database Management: SQL, Oracle
- Collaboration and communication skills, positive ”can do” attitude as well as taking responsibility.
- Team and business first mindset, ability to work, collaborate and communicate effectively with various cross-functional stakeholders.
- Working level language skills in Finnish and English.
- Experience in the pharmaceutical or other highly regulated industry is considered as an advantage.
- Certification in digital archiving or document management is considered as an advantage.
How to apply and additional information
Please submit your resume and application letter detailing your relevant experience and why you are the best candidate to become our new colleague by May 18th, 2025.
If you have any questions related to the position, please contact Outi Alhola, Service Manager & Team Lead, on May 8th , 2025, at 08.00-09.00 EET and May 13th , 2025, at 16.00-17.00, tel. +358 10 426 7660 .
We typically review applications already during the application period and may start interviewing candidates before the application deadline. Therefore, we invite you to send your application as soon as possible. Applications are read by a human.
#LI-ORION
Approved medical examination which also includes drug testing is required prior to the employment. We will also carry out a security clearance prior to the employment for the selected person.
Unit description
Orion Information Management (IM) employs +80 people, of which approximately two thirds are in Espoo. Other locations are Turku, Kuopio, Hanko, Mumbai, and Nottingham. We support Orion’s business in achieving its strategic targets not only by ensuring the availability of IT services but also by constantly looking for new innovations to match the current and future business needs.
About Us
Orion is a globally operating Finnish pharmaceutical company – a builder of well-being for over a hundred years.
Orion provides meaningful work for more than 3 600 Orionees in Finland and abroad. Orion is known as a responsible and reliable employer where we value each other, strive for the best and build for tomorrow.
We develop, manufacture and market human and veterinary pharmaceuticals and active pharmaceutical ingredients. Orion has an extensive portfolio of proprietary and generic medicines and consumer health products. The core therapy areas of our pharmaceutical R&D are oncology and pain. Proprietary products developed by Orion are used to treat cancer, neurological diseases and respiratory diseases, among others.